The Art of Successfully Organising Corporate Meetings
Keeping your employees motivated is mostly a matter of striking the right balance between work and play. It’s been shown time and time again that people are more productive when their emotional state veers towards positivity and that stress is no substitute for genuine enjoyment. Which is why corporate meetings are fast gaining steam in this day and age. Nothing fosters loyalty better than a complimentary vacation where you get to see what your company is really about. Of course, this also means that a badly organised event can have a negative impact on the morale of its attendees, which is something you definitely don’t want when your bottom line is at stake.
With that in mind, here are some factors you should always consider when organising a corporate meeting in order to make the most of it:
There’s no getting around it: the location where you hold your corporate meeting will have the biggest influence on its ultimate outcome. The perfect place should be atmospheric and intimate, yet capable of fulfilling all you’d need from a corporate function venue. It should also offer sufficient flexibility to allow you to customise your event according to your own designs. Finally, the location’s placement is of the essence as well, since people will need to get to and from the venue with relative ease.
A common feature of most corporate events, bringing keynote speakers along to motivate and inspire employees can provide a big boost to your meeting. Still, not all speakers are created equally. The style and topic of presentation matter a great deal, so make sure you discuss these things with your speakers beforehand. Costs can vary quite a bit, but having great speakers is essential for any successful event, so make sure you don’t skimp on quality.
- Entertainment options
Corporate events wouldn’t really be all that fun if they were comprised solely of meetings and presentations. Which is why having top talents perform is a must in this day and age. Artists should be chosen on the basis of employee preference, since they’re the ones who’ll get to enjoy the show. If you’ve got more than one option, feel free to organise a quiz in order to let the majority of voters decide who they want to see.
At the end of the day, when all is said and done people are going to retreat to their hotel rooms for a little bit of rest and relaxation. While not every company can afford five star rooms for every staff member, it’s important to let your employees know that you care about them by placing them in environments they’ll be comfortable in. You can even let them choose who to bunk with if they’re sharing rooms.
- The little details
As always, the devil’s in the details. From the volume of the speaker to the customary gift baskets given at the end of the experience, ensuring that things go as planned is of the utmost importance. Correcting mistakes along the way can be stressful and time-consuming, so try to always stay two steps ahead of the game by keeping a professional meeting planner involved throughout all the planning stages. The money you spend on hiring one will be returned tenfold if the event turns out to be a success.
This concludes our quick guide on how to organise a great corporate meeting. It’s worth noting that such events often lead to spikes in productivity and profits that more than off-set the cost of organising them. So, in this case, it quite literally pays to get things right.